Privacy Policy

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SUK Retail Limited, trading as Office Outlet (“OO“, “Us“, “We” or “Our“) is committed to protecting Our users’ privacy on www.office-outlet.co.uk (this “Site“). We offer this statement to inform Our users of how We define, gather and use personally identifiable information (“Personal Information“), which they submit to Us via this Site. We will take reasonable steps to protect Personal Information submitted by users of this Site in such a way as is consistent with this Privacy Statement and in accordance with all applicable data protection and privacy law. The Personal Information that We collect from users includes the following: a person’s full name, email address, company details and possibly phone number.

If you do not wish Us to process your Personal Information for the reasons and in the manner set out in this Privacy Statement, please do not use this Site or any of the services available through it.

Our collection of personally identifiable information

We gather information on our users in two different ways:

  • You supply it in response to a request from Us.
  • Cookie technology.

We collect Personal Information voluntarily submitted by users when customers request more information about Our services.

We utilise cookie technology to process orders and identify user data. A cookie is a piece of information that is transferred to a user’s hard drive for record-keeping purposes. If you choose to do so, you can set your browser to refuse cookies. Please see Our Cookies on this Website statement which will tell you more about Our use of cookie technology on the Site.

Our use of personally identifiable information 

We may use Personal Information collected online in the following ways:

  • to develop and improve the products, benefits and services We or carefully selected business partners offer to Our registered users and other users of the Site;
  • to enable users to become registered users of the Site and to interact with online products and services;
  • for processing customer orders;
  • for Site administration and development (for example to analyse usage trends and to make improvements to the Site in accordance with such usage trends);
  • to contact you by post and email, or by SMS, to inform you about any of Our products and services (including those of selected business partners) that We think may be of interest. We will not do this without having your prior permission. If at any time you subsequently wish to discontinue receiving post or emails about Our products and services please indicate this by checking the relevant checkboxes within the My Account section of the Site. If you no longer wish to receive promotional communications by SMS, you will be given the option to opt out. From time to time we may also wish to contact you by telephone. In the event that we do so we shall always respect any request you make to decline such telephone marketing in the future;
  • to contact you, where you have authorised Us to do so, when you have won a competition on the Site or to provide you with a email newsletter; and
  • in assessing your request for goods or services for the purposes of the prevention and detection of fraud. One of the purposes for which We may disclose your address and postcode details is to check them against the IMRG Security Alert or any other fraud prevention scheme.

We may also, in the event that We undergo a re-organisation of Our corporate group or sell any part of the Site, transfer your Personal Information to the new owner of the Site if you are a registered user of the services on the Site.

Disclosure of personally identifiable information 

Except as set out in this Privacy Statement, We will not sell, rent or disclose your Personal Information to third parties without your prior permission. You agree that We may without your prior permission disclose such information to other Group companies, Our suppliers, subcontractors and business partners where necessary in order to operate this Site and/or to provide you with services that you have requested.

We may transfer your Personal Information to other Group companies, or to Our suppliers, subcontractors and business partners located outside of the European Economic Area (“EEA“). You should be aware that some of these countries might have data protection laws that are equivalent to the Data Protection Act 1998 (which regulates the use of personal data by companies and other business in the UK) but that some may not. You hereby consent to Our transferring your Personal Information to other Group companies, Our suppliers, sub-contractors and business partners located outside the EEA in connection with your use of this Site.

Personal Information may also be disclosed to third party organisations without your prior permission where there is a legal obligation on Us to do so.

Data Protection Act 1998 

We comply with the Data Protection Act of 1998 (the “Act”) and with all other applicable UK data protection and privacy legislation.

Security of Your Information 

We take the security of your Personal Information seriously and take all reasonable precautions to prevent the loss, misuse or alteration of it. Our agents, suppliers, subcontractors and business partners who have access to your Personal Information are also required to keep that information confidential and secure and are not permitted to use it for any other purpose other than to carry out the provision of services which they are providing to Us or otherwise as set out in this Privacy Statement.

We have a secure server that uses Secure Socket Layer (SSL) encryption to protect your Personal Information.

Contact Us 

If you have any questions concerning Our Privacy Statement, you can contact our Service Team by:

  • Telephone: +44 (0)333 300 0078 9am to 5.30 pm Monday to Friday.
  • Post: Office Outlet Customer Services, Hampden Court, Kingsmead Business Park, Frederick Place, High Wycombe, HP11 1JU
  • Email: customerservice@office-outlet.co.uk

Amendments to this privacy statement

We reserve the right to modify or update this Privacy Statement at any time. Any amendments will be published on the Site. Users are therefore encouraged to review this Privacy Statement from time to time. If you continue to use this Site after any such amended version of this Privacy Statement has been published you will be deemed to have consented to the amendments. If you do not agree to the amendments, please do not continue to use this Site.

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