Business Forms

This privacy statement sets out how SUK Retail Ltd (the data controller and "Office Outlet") uses and protects any information that you provide to us when you use the officeoutlet.com website or otherwise provide Office Outlet with your personal information.

Office Outlet is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using the website, you can be assured that it will only be used in accordance with this privacy statement.

Office Outlet may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1^st February 2018.

By providing us with your personal information, you agree and consent to its transfer, processing, use and disclosure as outlined in this privacy statement

What We Collect

We collect personally identifiable information (PII) that you provide to us, which is information that identifies you as an individual. We only do this when you have agreed to our request for that information. This PII may include your:

• Name
• Contact information including email address
• Demographic information such as postcode, preferences and interests
• Other information relevant to customer surveys and/or offers

What We Do With The Information We Gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• internal record keeping.
• to improve our products and services.
• to send you emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
• to contact you for market research purposes. We may contact you by email, phone, fax or mail.
• to respond to your requests or queries and improve the content of our communication.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Sharing PII With Third Parties

Sometimes we use and share your information with selected third parties to provide support services in connection with our website and in the normal course of business. These parties include Red Eye International Limited (digital marketing services), Red Technology Solutions Limited (E-commerce services) and other third parties involved in delivering tailored marketing services on behalf of Office Outlet.

We may also share your PII with our affiliates, contractors and agents in the normal course of business for delivery of the activities to which you have agreed. Unless otherwise agreed by you, we will not sell or rent PII to other third parties, except that your PII may be transferred to a third party in the event that the business of this site or a part of it and the customer data connected with it is sold, assigned or transferred. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen

Website Usage

We also automatically collect information about your computer browser type and operating system, websites you visited before and after visiting our website, standard server log information, Internet Protocol (IP) addresses, GPS location data, mobile phone service provider, and mobile phone operating system. We aggregate this information to understand how our visitors use our websites and mobile applications so that we can improve them and the services we offer. GPS location data does not typically identify individual users. We may also share this aggregated information with other companies within the SUK Retail Ltd group and with our Service Partners. This information includes:

• the total number of visits to our websites and mobile applications
• the number of visitors to each page of our websites and mobile applications
• the domain names of our visitors' internet service providers.

How We Protect Your PII

Office Outlet will take appropriate legal, organizational, and technical measures to protect your personal information consistent with applicable privacy and data security laws. When Office Outlet uses a third-party service provider including a Service Partner, that provider will be carefully selected and required to use appropriate measures to protect the confidentiality and security of personal information. We use a variety of security technologies and procedures to help protect your PII from unauthorised access, use or disclosure. Unfortunately, the transmission of information via the Internet or a mobile phone network connection is not completely secure. Although we will do our best to protect your PII, we cannot guarantee the security of the PII you transmit to our websites: any transmission is at your own risk. While we cannot guarantee that loss, misuse or alteration to data will not occur, once we have received your information, we will employ appropriate technical security measures to prevent such unfortunate occurrences.

How We Use Cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

Links To Other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

When We May Disclose Your PII To Others

Office Outlet reserves the right to disclose personal information about you, including your e-mail address, for reporting to government authorities, to parties in relevant legal proceedings as authorized by the presiding court or tribunal and otherwise to the extent required or explicitly authorized by applicable law. In certain special cases where permitted by local law, we may disclose your PII:

• when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to you or otherwise injuring or interfering with Offic e Outlet's rights, property or operations, other users of this website or mobile application or anyone else who could be harmed by such activities
• when we believe the law requires it, or in response to any demand by law enforcement authorities in connection with a criminal investigation, or civil or administrative authorities in connection with a pending civil case or administrative investigation
• in connection with a substantial corporate transaction, such as the sale of a product line or division, a merger, consolidation, asset sale or in the unlikely event of bankruptcy.

PII collected may be transferred to, stored and processed in your country of residence or any other country in which SUK Retail Ltd (including its affiliates), subcontractors or agents maintain facilities, including the United States and countries outside the European Economic Area (EEA). This means that your information may be processed in countries with lower data protection standards than your country of residence. By using our website, you consent to any transfer, processing or storing of information outside of your country of residence and outside the EEA. We will ensure that if information is transferred outside your country of residence, it will still be treated in accordance with this Privacy Statement.

Use Of IP Addresses

An IP address is a set of numbers that is automatically assigned to your computer whenever you log on to your Internet service provider or through your organisation's local area network (LAN) or wide area network (WAN). Web servers automatically identify your computer by the IP address assigned to it during your session online.

SUK Retail Ltd, or third party companies acting on our behalf, may collect IP addresses for the purposes of systems administration and to audit the use of our websites. We also may use IP addresses to identify users of our websites when we feel it is necessary to enforce compliance with the websites’ terms of use or to protect our service, websites or other users.

Controlling Your Personal Information

You may choose to restrict the collection or use of your personal information in the following ways:

Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to us at Office Outlet Customer Services, Hampden Court, Kingsmead Business Park, Frederick Place, High Wycombe, HP11 1JU, phoning us on UK 0333 300 0078, or emailing us at customerservice@office-outlet.co.uk or changing the direct marketing settings in your account.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

By ticking this box, you consent to SUK Ltd trading as Office Outlet (the data controller) (OO or we) processing of your personal data for marketing purposes in the manner outlined below

Your personal data:

1. will be processed for the following purposes:

• for future marketing by email, post, phone
• analyzing consumer trends and insights
• responding and dealing with your query or request (if relevant)

2. may include: your name (including name prefix or title); gender; home address; age and date of birth; email address; social media username; phone number(s) and any other information provided by you;
3. will be processed until such time you confirm to us that you no longer wish us to provide you with marketing updates;
4. your personal data will be accessible to SUK Retail Ltd employees and Office Outlet may share your personal data with companies assisting with providing marketing services; such as Red Eye International Limited (digital marketing services), Red Technology Solutions Limited (E-commerce services) and other third parties involved in delivering tailored marketing services on behalf of Office Outlet.
5. your personal data may be transferred to entities within SUK Retail Ltd and to countries outside the European Economic Area. The countries to which we transfer personal data may not have data protection laws that provide an adequate level of protection to your personal data, but we take steps to ensure that third parties and members of the SUK Retail Ltd to whom we transfer data in those countries nevertheless commit to ensure an adequate level of protection for your personal data;

You have the right:

• to withdraw your consent to the processing of your data, to the extent it is processed on the basis of your consent (as set out above);
• to request information regarding the processing of your personal data, including to be provided with a copy of your personal data; to withdraw or amend you marketing consent please contact our customer services team via email customerservice@office-outlet.co.uk or phone 0333 300 0078 You may withdraw your marketing consent by changing the permissions within your online account.

For more information about how we process your personal data please read our Privacy Statement