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People Administrator

Published date: 31/05/2018 10:52

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Are you interested in working for one of the most; forward-thinking, passionate, and driven retailers within the UK?

Office Outlet are now recruiting for a People Administrator to join its busy Distribution Centre based in Northampton.

The successful candidate will report directly to the People Operations Manager. Your key responsibilities and duties will include:

Key aspects of the role:

• Ensure all issues responded to/resolved by the end of the day
• All queries (telephone, email, in person) are acknowledged within the agreed timescales and all resolved within a timely manner
• Take ownership of issues personally and seek support from HR Administrator or HR Operations Manager, as required

Other Duties may include:

• Car Fleet - assist in the management of the end to end fleet administrative process – up to date on all car allocation, ordering and business mileage, monitoring including fuel card usage
• Bonus programme - own letter production for retail quarterly bonus and annual Head Office bonus
• HR System – update and competently use and produce ad-hoc standard reports
• Admin Trackers - contribute to the accurate upkeep of the KPI reports tracker and all other administrative trackers
• Regularly review all documents and processes used by the HR admin team to ensure they ae fit for purpose
• Ensure archiving, filing and scanning duties are completed as and when required
• Ensure the ‘Ask HR’ office is stocked with relevant supplies
• Provide support to management and associates in relation to all day to day queries relating to employment, welfare and benefits
• Complete all HR admin, supporting all HR processes including all HR related letters as required
• Respond to official data requests regarding past (e.g. references) and current associates
• Process all new starter documents received back into the office adding new starters to benefit programmes as applicable
• Maintain organisation charts
• Assist in the maintenance of the current HRIS system
• Starters. Leavers, pay changes, contracted hours’ changes and all other changes of Terms and Conditions
• Produce accurate reports to support the wider HR team and payroll
• Assist with the admin of training courses – liaising directly with the training managers, organising and booking venues and inviting delegates onto courses
• Ensure accurate completion of the HR call log and provide call statistics data
• Archiving, filing and scanning as and when required
• Provide payroll team with payment input and ensure accuracy of pay data and related payroll spreadsheet
• Write basic communications
• Take on additional ad-hoc administrative responsibilities as and when required

If this job has caught your attention, then apply today!

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